Consent for review invites

Review reminders via Trustbadge

Trusted Shops sends review invites automatically to all customers who are also registered for the Trusted Shops services. Those users can either activate the services via the Trustbadge after their purchase or are already registered for them. Currently, there are more than 20 million registered users. In the context of this user agreement for buyers, Trusted Shops regularly sends out review invites without the shop having to separately collect the users’ consent.

Trusted Shops and the online shops are jointly responsible for the dispatch of these emails – both in the sense of data protection regulations (controller) and of fair competition regulations – and thus, informs users accordingly of this fact in its own privacy policy accessible via the Trustbadge.

For this reason, sending out such emails (review invites) in no way represents any commissioned processing activity on behalf of another controller.

Read answers to the most frequently asked questions regarding privacy at Trusted Shops:
FAQ on Trusted Shops Data Protection

Review invites sent to registered users in the context of using the Trusted Shops services are not advertisements, and thus, should not be construed as such, as these emails are a part of the services booked. It is only through them and the link contained within them that users can participate in the review programme and review the transaction connected to the review link.

The legal basis for this data processing in terms of data protection is art. 6, para. 1, line 1 b) GDPR according to which the processing is lawful if it “is necessary for the performance of a contract to which the data subject is party […]“.

Who is responsible for obtaining consent for other types of Review Invite mailings?

In addition to the above-mentioned delivery of Review Invites as part of Trusted Shops Services, there are the following ways to send Review Invites:

Through these functions, Trusted Shops sends Review Invites to a group of people determined by the respective online shop. The use of these functions is, of course, purely optional and is not necessary for collecting reviews using Trusted Shops. To do this, the Review Invites sent via the Trustbadge are sufficient.

When using the Review Collector, Trusted Shops API and Automatic Collection functions, you and Trusted Shops are again joint controllers in terms of this processing. You are responsible to obtain the consent pursuant to Art. 6 (1) lit. a GDPR, which is obligatory pursuant to § 7 UWG. Besides, you have to fulfill the transparency obligations according to Art. 13 GDPR. Only if the recipient of the review invite actually submits a review do they have to accept Trusted Shops’ terms and conditions of use and agree to their data additionally being used for the creation of an account.

The Automatic Collection feature is disabled by default. If it is enabled, every order in your online shop triggers the sending of a Review Invite. In this case, Trusted Shops does not check whether the recipient of the Review Invite has given their consent. To find the Automatic Collection feature:

  1. Log in to the eTrusted Control Centre.
  2. Click on the "e" icon in the top-right corner.
  3. My Trusted Shops opens. Click on "More" (01_16x16.png). Then click on "Trustbadge" (02_16x16.png).
  4. The "Trustbadge" overview opens. Scroll to the "Collect reviews automatically" area.

Do you want to activate the feature? Then select "Yes" and then click "Save". In this case, please observe the following legal information for obtaining consent.

Collecting user’s consent

If the review invites are not sent out on the basis of the abovementioned Trusted Shops services contract, then such emails are considered to be advertisements, not least by the courts of law, for example in Germany.

The Review Collector offers you a way to dispatch review invites in a legally safe way on the condition that you collect your customer’s consent beforehand. (cf. 5.3. TS-AMB).

Consent collection via checkbox

Legitimate consent requires that the buyer gives it specifically and individually. Hence, the declaration of consent must not be connected to other declarations or agreements. Furthermore, it requires an action on the part of the customer. This can be achieved via a checkbox or another type of separate button for the consent in receiving the review invite, or via some other sort of action, e.g. filling out a separate field only for registering for the reception of review invites.

The most widespread solution to this issue is an empty (not pre-checked) checkbox during the ordering process, e.g. with a small text like: “I would like to always be reminded via single email after purchase to leave a review. I have been informed and know that I may revoke my consent at any point with effect for the future.” The consent form can also be tied to a subscription to your newsletter (via a single checkbox). Then you just need to transfer the email address with an opt-in into our system. The dispatch of our review reminder is legally secure.

Consequences of not collecting consent

If you have not collected your customer’s consent as explained, this entitles not only the email recipients (private or business) but also competitors of Trusted Shops, and Consumer and Competition Protection Associations to damage claims and to cease-and-desist orders.

Please refer tothe regulations for obtaining the consent as stipulated in the Joint Controllership Agreement.

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